ppPLUS - Privacy Policy

Introduction:

Portfolio Planning Plus Ltd, a company registereda in England and Wales, Company Number 14453432 (“Portfolio Pplus” or “us” or “we” or “our”), we respect the privacy rights of our online visitors and recognise the importance of protecting the information we collect about you. Our Privacy Policy is designed to help you understand how we collect, hold, use and disclose personally identifiable information about you. This Policy (together with our website Terms and Conditions portfolio-pplus.com/Home/TermsConditions and any other documents referred to in it) sets out the basis on which we Portfolio Pplus, with a address of: Portfolio PLanning Plus Ltd, PO Box 2431, SALISBURY, SP2 2RA, United Kingdom, email address sysadmin@portfolio-pplus.com will process any personal data we collect from you, or which you provide to us, in the course of using our site portfolio-pplus.com. For the purpose of the Data Protection Act 2018 (“DPA’18”) we are the data controller. When you use our site, there are a number of ways in which you provide information and other data to us. By using the site, you agree to us processing and collecting this data, on the terms and for the reasons which are explained below.

Your Information:

The personal data of users is processed under the General Data Protection Regulation (“GDPR”) and DPA’18 on the lawful basis of legitimate business interest. The provision of personal data is necessary to facilitate the provision of the service.

Information that may be collected about you:

Type of information collected about you as a user:

  • Full name,
  • Country of residence,
  • Email address,
  • Title

Information pertaining to employment and experience which is entered at the user’s discretion. Users have the optional fields of personal information:

  • Location
  • Social media platform usernames/tags (LinkedIn profile)
  • Personal website home page

Other collectable data

  1. Your login information
    i. Username
    ii. Password
  2. Photographs
  3. Professional affiliation
  4. Date of any posts or comments on the site
  5. Information collected when you interact with the content on this Site or on third-party sites or platforms, such as social networking sites. This may include information such as “Likes”, profile information gathered from social networking sites or interactions with Portfolio Pplus content.
How your personal data may be used:

Your data may be used to:

  1. Ensure that content from this Site is presented in the most optimised and effective manner for you and for your computer.
  2. Diagnose or fix technology problems.
  3. Control unauthorised use or abuse of the Site and our products and services, or otherwise detect, investigate or prevent activities that may violate Portfolio Pplus policies or be illegal.
  4. Carry out obligations arising from any interaction entered into between you and Portfolio Pplus.
  5. Notify you about changes to Portfolio Pplus service.
  6. Deliver support and respond to your queries.
  7. Send you newsletters or updates from time to time.
  8. Store user ID, in order for other users to see information uploaded onto the site and who uploaded it.

Please note that if you click on, or follow, any links from this site to external websites, this privacy policy will no longer apply. Please check the privacy policies of any such external sites before submitting any personal data, as Portfolio Pplus cannot accept any responsibility or liability in relation to them.

How your data may be disclosed:

In order to provide services to you, Portfolio Pplus will share the information that you upload to your account, which may include your user name as well any social media content with other users of Portfolio Pplus. Your user profile can be viewed by all users of the Site, as well as users who do not have a registered account. This includes your user name, title, country of residence, the ‘About you’ section of your profile as well as any additional information that you as a user choose to include in your profile. Location, Social media platform user names/tags, Personal website home page may also appear in a user’s Site profile. Please note that if you click on, or follow, any links from our site to external websites, our privacy policy will no longer apply. Please check the privacy policies of any such external sites before submitting any personal data, as we cannot accept any responsibility or liability in relation to them.

Server information

All information you provide to us will be stored on our German and Western Europe based secure servers encrypted using Advanced Encryption Standard (‘AES’) encryption 256 bit (Azure, Microsoft)
https://docs.microsoft.com/en-us/azure/security/fundamentals/encryption-overview

Data Storage

The data that we will collect from you may be transferred to, processed and/or stored at a destination outside of the European Economic Area (“EEA”). By submitting your personal data, you agree to this. We will take all reasonable steps to ensure that your data is treated securely and in accordance with this Privacy Policy. We hold personally identifiable information in a combination of hard copy and electronic files for the period necessary to support the Site, comply with our legal obligations, resolve disputes, or otherwise fulfil the purposes outline in this Privacy Policy. We use third party information system providers who may store or have access to your personal information. We may also retain backup information on our servers for some time to comply with applicable law or our internal security policies. We do not always remove or delete all of your information for a number of reasons including due to technical and systems constraints, contractual or legal requirements. We operate a data retention period of 7 years from the date of our last interaction with a user. 7 years after the date of our last interaction with a user all of the data provided by the user during all of their interactions with us will be reviewed and securely deleted/destroyed. We ask you not to send us, and you not to disclose, any sensitive personally identifiable information (such as information related to racial or ethnic origin, religion or other beliefs, health, criminal background or trade union membership) on or through our Site or otherwise. If, contrary to this request, you do provide any sensitive information, in doing so you consent to us collecting and handling that information in accordance with this Privacy Policy. No method of transmission over the internet, method of electronic storage or other security methods are one hundred percent secure. Therefore, while we strive to use commercially acceptable means such as firewalls, password protected databases with limited physical and electronic access, and encryption to protect your personally identifiable information against unauthorised use, disclosure or modification, we cannot guarantee its absolute security.

Processing of Personal Data of those below the age of 13 years of age

This site is not intended for the use by anyone under the age of 13, Portfolio Pplus does not knowingly collect or solicit personally identifiable information from anyone under the age of 13. If you are under the age of 13, you may not attempt to send any information about yourself to us, including your name, address, telephone number, or email address. In the event that we confirm that we have collected personally identifiable information from someone under the age of 13 without verification of parental consent, we will delete/destroy that information promptly. If you are a parent or legal guardian of a child under the age of 13 and believe that we might have any information from or about such child, please contact us at the email or mailing address provided at the end of this Privacy Policy.

Data Subject Rights

Subject Access Request

You have the right under the Data Protection Act 2018 to access the information we hold about you. If you wish to exercise this right, please send your request to sysadmin@portfolio-pplus.com.

Right to be Forgotten

You have the right under the Data Protection Act 2018 to have all of the information that we hold about you deleted in line with our statutory and legal responsibilities. If you wish to exercise this right, please send your request to sysadmin@portfolio-pplus.com.

Right to Data Portability

You have the right under the Data Protection Act 2018 to a request copy of all of the information we hold about you. If you wish to exercise this right, please send your request sysadmin@portfolio-pplus.com.

Right to Data Rectification

You have the right under the Data Protection Act 2018 to request the amendment or updating of all of the information that we hold about you. If you wish to exercise this right, please send your request to sysadmin@portfolio-pplus.com.

Enforcement

Portfolio Pplus regularly reviews its compliance with relevant data protection law and this Privacy Policy. We cooperate with the appropriate regulatory authorities, including local data protection authorities. In the UK, this refers to the Information Commissioner’s Office (“ICO”), who resolve any complaints regarding that transfer of personally identifiable information that cannot be resolved between Portfolio Pplus and the individual.

Notices and Provisions

If you have a concern about your privacy or you would like to know more about how your personally identifiable information is collected, or used please contact us. We ask that when you contact us with a complaint, please include contact information and clearly describe your complaint. Any complaint regarding privacy please use sysadmin@portfolio-pplus.com.

We will respond to your request or complaint within a reasonable time and will let you know next steps in resolving your complaint. If you are not satisfied with our response, you may also contact your local and federal data protection authorities to lodge a complaint. We reserve the right to change our Privacy Policy at any time. These changes will take immediate effect unless you are notified otherwise. We recommend that you refer to this Privacy Policy on an ongoing basis so that you understand our current practice at the time of using our service. Unless stated otherwise in a separate agreement, this Privacy Policy applies to all information we hold about you. Non-material changes and clarifications will take effect immediately, and material changes will take effect within 30 days of their posting on the Site (unless we specify a different notice period). If we make changes, we will post them and will indicate on this page the policy’s new effective date. If we make material changes to this policy, we will notify you here, by email, or through notice on our home page.

Contact Us

If you have any questions or want to get in contact with us regarding this Privacy Policy, please email us at sysadmin@portfolio-pplus.com or write to us at Portfolio Planning Plus Ltd., PO Box 2431, SALISBURY, SP2 2RA, United Kingdom.

Should you not be satisfied with the process, conduct or response to a request you may have made you have the right to complaint to the information Commissioner’s Office (“ICO”).